Last Updated: December 28, 2025
Introduction
Aegis-Link ("Company," "we," "us," or "our") is committed to protecting the privacy of individuals who apply to our VTuber auditions. This Privacy Policy explains how we collect, use, and protect personal information submitted through our VTuber audition application process.
Important Notice: We only collect personal information from individuals who submit audition applications. We do not collect, track, or store any information from visitors who simply browse our website.
1. Scope of This Policy
This Privacy Policy applies exclusively to:
Personal or sensitive information submitted through our VTuber audition application forms
Communications related to the audition process
2. Use of Information We Collect
2.1 Audition Application Information
When you submit a VTuber audition application, we solely collect information that you include in your application.
2.2 Information We Do NOT Collect
We do not use cookies, tracking pixels, or analytics tools to monitor website visitors
We do not collect IP addresses, browsing history, or device information from individuals who do not submit applications
We do not track or profile general website visitors
2.3 Purpose of Information
We use the information collected from audition applicants solely for the following purposes:
Application Processing: To review and evaluate your audition application
Communication: To contact you regarding your application status, schedule interviews, and provide audition-related updates
Selection Process: To conduct interviews, assessments, and make selection decisions
Verification: To verify the authenticity of submitted materials and confirm your identity
Record Keeping: To maintain records necessary for the audition process
2.4 Sharing of Information
Information collected from audition applicants will be used strictly for internal use and may be shared by those within our Company. Applicant information will not be shared to external parties in any manner or fashion.
3. Data Retention and Deletion
3.1 Retention Period
Personal information submitted through audition applications will be retained only for the duration necessary to complete the audition process, including:
Initial application review
Interview and assessment period
Final selection and notification
3.2 Post-Audition Deletion
After the conclusion of the audition process, we will permanently delete or discard all personal information collected from applicants who do not pass auditions.
Application forms and submitted materials
Information included in the “Basic Info” of the application
Any notes or assessments created during the review process
We may retain information in the event we are legally required to retain certain information under applicable laws and regulations
3.3 Deletion Timeline
Personal information will be securely deleted within 30 days after a decision is made with respect to each applicant.
4. Your Rights and Choices
As an audition applicant, you have the following rights regarding your personal information:
4.1 Right to Access
You may request confirmation of whether we hold your personal information and request access to that information.
4.2 Right to Correction
You may request correction of any inaccurate or incomplete personal information we hold about you.
4.3 Right to Deletion
You may request deletion of your personal information at any time before the audition process is complete. Please note that requesting such deletion may result in the your removal from consideration.
4.4 How to Exercise Your Rights
To exercise any of these rights, please contact us via:
Management@aegis-l.ink
5. Children's Privacy
Our VTuber auditions are intended for individuals who are at least 18 years old. We do not knowingly collect personal information from individuals under this age without appropriate parental or guardian consent. If we become aware that we have inadvertently collected information from someone under the required age without proper consent, we will delete that information immediately.
6. Changes to This Privacy Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or for legal, regulatory, or operational reasons. When we make changes, we will:
Update the "Last Updated" date at the top of this policy
Post the revised policy on our website
Notify current applicants of material changes via email
Your continued participation in the audition process after such changes constitutes your acceptance of the updated policy.
7. Contact Information
If you have any questions, concerns, or requests regarding this Privacy Policy or how we handle your personal information, please contact us at:
Management@aegis-l.ink
8. Effective Date
This Privacy Policy is effective as of December 28, 2025 and applies to all VTuber audition applications submitted on or after this date.
